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ZenPilot Success Stories

Since 2013, we’ve been on a mission to help agencies build more productive, profitable, and healthy teams. 10 years later, we’ve helped almost 3,000 agencies from all over the world leverage an optimized operating system to scale.

ZenPilot Case Studies

Gravity Global Complete 99% of Tasks on Schedule

Gravity Global Complete 99% of Tasks on Schedule

“ZenPilot has got us all rowing in the same direction. It’s very clear that our operations are much more efficient now. Thanks to ZenPilot, we’re headed in a much stronger direction than we were before.”

Allison Gibbs Allison Gibbs
VP of Ops
Seaworthy Strategy Skyrockets Productivity 400%

Seaworthy Strategy Skyrockets Productivity 400%

“Thanks to ZenPilot, the company has increased their overall productivity by 400% and revenue acquisition by 25%. The team strictly adheres to timelines and the budget...”

Shayla Pearson Shayla Pearson
Director of Rev Ops
Trinity (a 40+ Person Marketing Agency) Increases Utilization by 29% With Full Resource Visibility

Trinity (a 40+ Person Marketing Agency) Increases Utilization by 29% With Full Resource Visibility

"ZenPilot doesn't just help you implement your project management tool, they understand agencies like us and the processes that we go through day to day and helped us bake that into ClickUp.

After ZenPilot and ClickUp helped us gain full visibility into our production resources, we've been able to increase utilization by 29% which has been a huge win for our team."

Nate Ende Nate Ende
COO
Beam Content Increases Annual Contract Value by 42% with ZenPilot and ClickUp

Beam Content Increases Annual Contract Value by 42% with ZenPilot and ClickUp

"There is very little guessing work once you’ve set up the recommended hierarchy that ZP customizes for you during the Blueprint process.

Less energy is spent on trying to remember little details or wondering what tasks should take priority. We’ve shifted from reactive to fairly proactive. I have confidence in my team’s ability to get work done, and if I have any doubt, I have full visibility. It allows for a lot of peace and open space to think deeply."

Rebecca Nash Rebecca Nash
Director of Operations
Venn Digital Marketing Sees Profitability Soar After Making a Pivotal Business Decision

Venn Digital Marketing Sees Profitability Soar After Making a Pivotal Business Decision

"The framework for setting up our processes and executing them was phenomenal. This was the missing piece. Yes, ClickUp provided the technology, but we had never sat down and written out our processes step-by-step. The process that ZenPilot provided for process building was a game changer for us."

Matt Guevara Matt Guevara
Founder
Commence Studio  Increases Client  Satisfaction With  Streamlined Operations

Commence Studio Increases Client Satisfaction With Streamlined Operations

"We've learned so much by sponging up how ZenPilot operates itself. What ZenPilot has done is just mind-blowing to me.

With ZenPilot’s help, were now setting better expectations in the sales process, seamlessly passing work across teams, and creating a better client experience right off the bat.”

Matthew McIver Matthew McIver
Founder/CEO
ThinkFuel Inc. Achieves Complete Visibility into Deliverables & Projects

ThinkFuel Inc. Achieves Complete Visibility into Deliverables & Projects

“Leadership now has a clear view of bandwidth and capacity, the staff understands exactly what is expected of them when they sit down every morning..."

Kevin D’Arcy Kevin D’Arcy
CEO & Founder
RocketBike Transforms Their Team’s ClickUp Usage and Buy-in

RocketBike Transforms Their Team’s ClickUp Usage and Buy-in

“We have a much better idea of how much we can work on each day for ourselves and our employees, which has helped with scheduling and capacity planning.”

Molly Whelan Molly Whelan
Producer
Aeolidia Turned Their Project Management Into a Competitive Advantage

Aeolidia Turned Their Project Management Into a Competitive Advantage

“Hiring ZenPilot stands among the best business decisions we made this year. We appreciated that they completely understand our type of business (digital agency) and the projects we do, and how...”

Arianne Foulks Arianne Foulks
Captain & Founder
Digital Hot Sauce Created a More Productive, Healthier and Efficient Team

Digital Hot Sauce Created a More Productive, Healthier and Efficient Team

“Our team is more efficient, productive, and healthier. I was always wary of how much of our work could be put into processes but this has completely changed my mind. If you want to take your agency to the next level, ZenPilot is a must!”

Kyle Harms Kyle Harms
CEO

ZenPilot Testimonials

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Our team is more efficient, productive, and healthier. I was always wary of how much of our work could be put into processes, but this has completely changed my mind. If you want to take your agency to the next level, ZenPilot is a must!

Kyle Harms, Digital Hot Sauce
Kyle Harms

Digital Hot Sauce

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They provided the tools, processes, and in-depth knowledge to allow us to successfully migrate our entire business to ClickUp in just a few weeks. We would recommend ZenPilot to anyone considering a move to ClickUp.
Andrew Cole, Fat Earth
Andrew Cole

Fat Earth Media

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They saved us a lot of time and trouble, and we've had many amazed comments from clients and colleagues about how organized our process is now.

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Arianne Foulks

Aeolidia

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Since following ZenPilot's strategy and best practices, our team is saving hours per team member every week. Communication has improved across the team and we're able to give our clients better visibility in their campaigns. Margins have increased because of the efficiency as well.
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Chris Dubois

Lean Labs

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Leadership now has a clear view of bandwidth and capacity, the staff understands exactly what is expected of them when they sit down every morning, and our clients have improved visibility into their deliverables.
Kevin D'Arcy, ThinkFuel
Kevin D'Arcy

ThinkFuel

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We are more efficient than ever and have streamlined our communication so it's organized and on task, vs having a huge Slack channel or Slack mess.
Josh Crouch, Relentless Digital
Josh Crouch

Relentless Digital

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ZenPilot has been the most impactful agency operations investment we’ve ever made. They understood our situation, know ClickUp inside out, and led our team to a successful implementation. If you’re serious about scaling your agency, you need to talk to ZenPilot - they transformed how we work and led a 300% improvement in efficiency.
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Michael Lisovetsky

Co-founder JUICE

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ZenPilot came in with a framework, implementation, and training resources to move our agency through a lot of change in the way our 30 member team does things....change management that is super hard like task and time tracking! They really know ClickUp, and we do some crazy complicated things in there. If you need help scaling and measuring operational performance in your agency, ZenPilot is a great partner to get it done.
Ben Labay
Ben Labay

CEO, Speero

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Our agency has tried many project management tools over the years, but when we migrated to ClickUp we finally felt like we got it right. But hiring ZenPilot to help us implement it was an even better decision -- easily the best investment we made in our agency's growth. In the year since implementing ClickUp, our business has doubled, and our project management systems and structure have been able to adapt and scale with us

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Whitney Parker Mitchell

CEO & Founder, Beacon Digital Marketing

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