ClickUp's First Ever & Highest Rated Solutions Partner
Since the origin of ClickUp in 2018, we've helped over 2,700 teams streamline their operations in ClickUp - creating more efficient, healthy, and profitable businesses.
We help business leaders get the visibility and reporting they need out of ClickUp, while also making it simple for their team to use.
We Help You Say Goodbye to Chaotic Project Management
We've heard a vast amount of project management nightmares. Reality is, if you're facing any PM friction, or just need a ClickUp expert to help you build that "dream" system, we're here to help. We've seen it all.
I'm Lacking the Visibility I Need
"We have a serious lack of visibility into client health, project progress, and profitability. I thought ClickUp would solve this, but it still hasn't."
My Team Won't Use ClickUp Consistently
"We've tried every PM tool out there, and I thought ClickUp was the answer, but I still can't seem to get it to work for our team."
Workload Isn't Accurate
"We're struggling to get a realistic view into workload and capacity. I can't trust the workload view at the moment."
I Can't Get ClickUp To "Click"
"I've been trying to implement ClickUp for the last 9-12 months, but it still hasn't gained traction. I've talked with other consultants and we still aren't where we want to be."
Work is Slipping Through the Cracks
"Work continues to fall through the cracks because the team doesn't know what they need to do and/or prioritize."
Our Workspace is a Mess
"Our ClickUp workspace is an absolute mess. I can't create meaningful dashboards or views for my team because custom fields, statuses, and tags are used sparingly and inconsistently."
Here's How We Help
We will guide you through our proven ClickUp implementation process to help you design gold-standard processes, establish positive team habits, and get the visibility you need - eliminating chaos and bringing clarity to your team.
Step 1: Blueprint
We begin with a 2-week project management blueprint. We'll identify current operational inefficiencies, document your goals, and design a technical blueprint and implementation plan to help you 4-10x your return on investment.
Next, we'll embark on a 1-3 month journey to put your action plan into place. We'll lead your team through the technical implementation, process development, team training, and healthy habit building to lift the weight off your shoulders and help you solve your project management woes once and for all.
Lastly, we'll provide you detailed reporting and analysis to help you understand which clients, projects, and services are actually profitable for your business.
Our Proven Implementation Process Turns Chaos Into Clarity
Since 2013, we've helped 2,700+ different teams experience the power of world class operations - providing them with the visibility and the processes they need to efficiently scale their business.
"Every service we offer for clients is fully documented and streamlined. Plus, we were able to automate most of the repetitive busy work."
"Leadership now has a singular view that shows our teams bandwidth and capacity."
"We now have an amazing dashboard that shows us exactly which clients, projects, and services are most profitable to our business."
"Account managers have their own 'mission control' dashboards that provides them with project status, burn rates, and results of all of their clients."
"We now have a single source of truth and paper trail of everything that has happened across the agency."
"Our team knows exactly what they need to do, how to do it, and they have the additional context they need to get it done right the first time."
"Leadership has a singular view that shows all client data - health, status, goals, billing, etc. This data used to be in 5 different places."
"Our clients have much better visibility in to their deliverables and results."
"As the owner of the business, I was finally able to take some needed time off because the team could operate without me."
"Our team has never been more bought in to our project management system. Everyone has amazing habits when it comes to tracking time, closing tasks, and communicating in one place!"
Turn productivity into profits. Each minute your team spends with chaotic project management is another dollar not earned, a client not gained, or a deadline missed.
Our team is more efficient, productive, and healthier. I was always wary of how much of our work could be put into processes, but this has completely changed my mind. If you want to take your agency to the next level, ZenPilot is a must!
Kyle Harms
Digital Hot Sauce
They provided the tools, processes, and in-depth knowledge to allow us to successfully migrate our entire business to ClickUp in just a few weeks. We would recommend ZenPilot to anyone considering a move to ClickUp.
Andrew Cole
Fat Earth Media
They saved us a lot of time and trouble, and we've had many amazed comments from clients and colleagues about how organized our process is now.
Arianne Foulks
Aeolidia
Since following ZenPilot's strategy and best practices,our team is saving hours per team member every week. Communication has improved across the team and we're able to give our clients better visibility in their campaigns. Margins have increased because of the efficiency as well.
Chris Dubois
Lean Labs
Leadership now has a clear view of bandwidth and capacity, the staff understands exactly what is expected of them when they sit down every morning, and our clients have improved visibility into their deliverables.
Kevin D'Arcy
ThinkFuel
We are more efficient than ever and have streamlined our communication so it's organized and on task, vs having a huge Slack channel or Slack mess.
Josh Crouch
Relentless Digital
ZenPilot has been the most impactful agency operations investment we’ve ever made. They understood our situation, know ClickUp inside out, and led our team to a successful implementation. If you’re serious about scaling your agency, you need to talk to ZenPilot - they transformed how we work and led a 300% improvement in efficiency.
Michael Lisovetsky
Co-founder JUICE
ZenPilot came in with a framework, implementation, and training resources to move our agency through a lot of change in the way our 30 member team does things....change management that is super hard like task and time tracking! They really know ClickUp, and we do some crazy complicated things in there. If you need help scaling and measuring operational performance in your agency, ZenPilot is a great partner to get it done.
Ben Labay
CEO, Speero
Our agency has tried many project management tools over the years, but when we migrated to ClickUp we finally felt like we got it right. But hiring ZenPilot to help us implement it was an even better decision -- easily the best investment we made in our agency's growth. In the year since implementing ClickUp, our business has doubled, and our project management systems and structure have been able to adapt and scale with us.
Whitney Parker Mitchell
CEO & Founder, Beacon Digital Marketing
Why ZenPilot?
Stop letting your ClickUp workspace spiral out of control. We're here to help you build a system that's simple and logical enough for your team to use consistently, but powerful enough to give you the visibility and reporting you need to make data-driven decisions.
We Help Create Simple, But Powerful Project Management
First, let's set the expectations. If you think a project management tool like ClickUp is going to solve all of your issues, it won't. Yes, it'll help, but you need the processes and healthy team habits to make it work.
We don't just optimize your ClickUp workspace, we help you build the operational engine you need to 10x your business without your team even feeling it.
Since 2018, we've been building the worlds biggest and best library of ClickUp process templates. With over 200+ process templates, and a pre-built ClickUp structure - spaces, folders, views, dashboards, and custom fields - we help teams reach their goals in half the time.
We Provide "Best in the Industry" Training Courses for Every Member of Your Team
Standardized training keeps the team on the same page, and helps build the habits you need to get the data your business needs to make decisions.
We're equipped with a library of resources and training courses to empower your team to become ClickUp experts themselves. Whether you're the leader of an organization, a project manager, or an individual contributor, we have a training course to help you excel inside ClickUp.
We're a Team of Vetted ClickUp Consultants, Coaches, and Solution Engineers
Aside from being a ClickUp Diamond Partner, we've got a vetted team of coaches, consultants, and solution engineers that live and breath ClickUp every single day.
We've seen "behind the curtain" of 2,700+ different businesses - providing us with the ability to say "yeah, we've seen that before, and this is how we solved it".
"If We Can't Build it in ClickUp, It Can't Be Done"
You won't meet a team that has more human hours in ClickUp than we do. Our team of ClickUp experts has built the most advanced "ClickUp Products" on the market:
A CRM with external automations and integrations to help you manage client data, while automating onboarding tasks and streamlining NPS.
Profitability reports that show you how profitable you are by client, project, service offering, and person.
An EOS® Space to help you manage rocks, scorecards, and run level 10 Meetings™ directly in ClickUp.
A contract management space to help you manage contracts, invoices, and expenses all in one place.
A workload suite that actually shows you your teams capacity and what roles you need to hire for.
And a reporting framework that helps you know how your team is actually performing inside ClickUp.
Looking to take your ClickUp workspace to the next level? Check out our extensive library of amazing ClickUp guides, tutorials, and templates to power up your team's usage.
Book a Call with an Efficiency Expert and Build Your Blueprint
We analyze what you're doing now and find the highest-impact opportunities for growth based on your specific goals and situation, then make a plan to address them.
5 Steps to creating a productive ClickUp workflow for your agency.
Book a Call with an Efficiency Expert and Build Your Blueprint
We analyze what you're doing now and find the highest-impact opportunities for growth based on your specific goals and situation, then make a plan to address them.
Book a Call with an Efficiency Expert and Build Your Blueprint
We analyze what you're doing now and find the highest-impact opportunities for growth based on your specific goals and situation, then make a plan to address them.
Our clients benefit from our comprehensive library of pre-built ClickUp templates, agency-specific training and certification programs, and automation engine to help double their productivity.
Book a Call with an Efficiency Expert and Build Your Blueprint
We analyze what you're doing now and find the highest-impact opportunities for growth based on your specific goals and situation, then make a plan to address them.
