ClickUp's New Time Off Feature: How to Set PTO & the Catch

Personal Time Off Is Finally Here

It was the most-voted request on ClickUp’s feedback board, and it just shipped. Personal Time Off lets each teammate log vacation, sick, or custom time off directly from their profile’s Schedule tab or the Team Hub Time Off card. Single days or full ranges, both work.

Once it’s set, availability flows everywhere it should: Profile, Team Hub, the date and assignee pickers, Workload, Calendar, and Timesheets. No more keeping a separate spreadsheet of who’s out when.

How to Set It Up

Open your profile and head to the Schedule (or Calendar) tab, or use the Time Off card in the Team Hub. Pick the type (vacation, sick, custom), choose a single day or a range, and save. That’s the whole flow.

The payoff shows up across the workspace:

• Clash warnings - assign work over someone’s time off and ClickUp flags it before the task lands
• Workload accuracy - time-off days auto-set 0h capacity, so your resourcing math stays honest
• Timesheets - PTO columns darken automatically, so they read at a glance

The Catch No One Mentions

Two things worth knowing before you roll this out:

• Plan gate - it’s rolling out to Business Plus and above, so confirm your plan before you promise it to the team
• It’s Phase 2 of Work Schedules - calendar sync and richer Gantt support are still on the roadmap, not in this release

For visualizing upcoming PTO across the team, the Team Hub is the best view today.

On the Wish List

Two requests worth a vote this week:

• Forms that create a subtask instead of a top-level task, so intake can attach work directly to an existing parent
• Dependent custom fields, where the options available in one field depend on what’s selected in another

In the Wild

One pattern we’re seeing land well: a PTO request form that triggers a three-stage automated prep sequence. The moment someone submits, ClickUp generates timed prep tasks - block the calendar now, reassign and reschedule five days out, and a final check-in the day before. One form drives the whole staggered handoff.