Full Visibility. Zero Chasing.
ZenPilot helps you build a more productive, profitable, and healthy team by building the ClickUp system that runs your business.
We've been able to increase utilization by 29%Nate Ende, Trinity Insights
Got us all rowing in the same directionAllison Gibbs, Gravity Global
Led a 300% improvement in efficiencyMichael Lisovetsky, JUICE
We're now setting better expectations and passing work across teamsMatthew McIver, Commence Studio
Our team is more efficient, productive, and healthierKyle Harms, Digital Hot Sauce
The process for process building was a game changerMatt Guevara, Venn Digital Marketing
Leadership now has a clear view of bandwidth and capacityKevin D'Arcy, ThinkFuel
We didn't realize we went up 300% in the work we were doingEmily Turi, Wingspan Marketing
★★★★★ ClickUp's Highest-Rated Solutions Partner
Trusted by 3,100+ productive teams
A Letter from Our Founder
Every tool makes the same promise: "use our software to finally end the chaos."
But somewhere between the demo and full deployment, you realize the truth.
The chaos didn't stop. It just moved.
The truth is that the tool alone was never the problem.
We all know that, but we don't want it to be true.
Because buying software is easy.
But the tool is just the mirror.
It highlights your habits and reflects the quality of your process.
Without a methodology your team actually follows - the processes, habits, and workflows connecting everything - that shiny new tool just becomes the new chaos container.
Unlike just another software, ZenPilot combines:
- A proven methodology your team will actually follow
- Deep technical expertise as ClickUp's #1 Solutions Partner
- Dedicated coaching to build the habits that make it stick
So you can build a highly productive, profitable, and healthy team.
And finally realize the promise of ClickUp.
We've seen this exact situation 3,100+ times.
Most ClickUp implementations follow the same pattern: a motivated leader buys into the promise, sets it up the best they can, and watches adoption slowly unravel. Eventually, the team either switches tools and repeats the cycle or they stay stuck - frustrated that they still haven't cracked the code to tame the chaos.
Make your ClickUp workspace your best teammate.
Since 2018, we've led more ClickUp implementations than anyone else. We know every speed bump and common trap, every shortcut that creates bigger problems downstream, and exactly how to design, build, and implement effective systems that last.
Power up your workspace with ZenPilot's Certified Agents
"Since becoming our first partner in 2018, ZenPilot has stood out as the go-to solution for agencies who want to get the most out of ClickUp."
"Their commitment to truly solving for the customer and providing the best customer experience is perfectly aligned with our mission at ClickUp."
"It shows up in their results and the feedback we consistently hear about ZenPilot."
A methodology - not just a tool setup.
Every engagement follows the same proven five-step methodology. The difference is how much we do together.
Blueprint
We dig into your operations and design the ideal ClickUp structure - before anything gets built.
Learn more Build + Train + LaunchImplementation
We build your workspace, train your team by role, and guide your migration and launch.
Learn more OptimizeOptimize
Ongoing coaching, optimization, and training updates as your business grows.
Learn more"ZenPilot doesn't just help you implement your project management tool, they understand agencies like us... we've been able to increase utilization by 29%."
The real game changer of working with ZenPilot was the visibility it gave us into our whole business. ZenPilot is hands down one of the best investments we've made as a business.
Rebecca Nash — Director of Operations, Beam Content Easily the best investment we made in our agency's growth. In the year since implementing ClickUp, our business has doubled.
Whitney Parker Mitchell — CEO & Founder, Beacon Digital Marketing Working with ZenPilot has been extremely eye-opening. We're creating a structure of consistency that makes it easy for anyone - an account manager, a tax manager, someone on the executive team - to see exactly where things stand with any client.
Jacob Goodson — COO, Clever Is ZenPilot right for you?
Transparency saves everyone's time.
Good fit
- Want full visibility into team capacity and performance
- Team of 5+ people (agencies, professional services, nonprofits, or any operations-heavy team)
- Running on ClickUp, or committed to moving to it
- Ready to commit the whole team to one shared system
- Already have a solid ClickUp setup but want to optimize it (that's what Retainers are for)
Probably not the right fit
- Solo operator or team under 5
- Not on ClickUp and not open to it
- Shopping for the cheapest consultant through an RFP - we're a proven methodology, not a commodity
- Looking for a time-and-materials engagement only
Common Questions
Do we need to already be using ClickUp?
No. We work with teams brand new to ClickUp and teams that have been using it for years and want to fix what isn't working. The Blueprint adapts to wherever you are.
Does ZenPilot really offer guaranteed results?
Yes. ZenPilot is the only ClickUp solutions partner that offers a 100% money-back guarantee on the Blueprint process.
Here's how it works: if we reach the end of the Blueprint and you don't believe in the solution we've designed to get you clarity, you get a full refund. No fine print.
We're confident enough in our process to carry all the risk. After 3,100+ engagements, we know what works - and we're willing to put our money behind it. You won't find another ClickUp partner willing to do that.
Are we locked into the full engagement after the Blueprint?
No. The Blueprint is the only commitment. After that, you choose what makes sense: we can build it for you, work alongside your team, or you can take the Blueprint and build it yourself.
How long does the full engagement take?
The Blueprint is typically 4 weeks. If you move into implementation, most teams are fully operational in 60-90 days depending on complexity.
Do we have to do the full Blueprint + Implementation, or can we just get help optimizing what we have?
If you already have a solid ClickUp setup and just need expert guidance to optimize it, our Retainer engagements are built for exactly that. Not every team needs a full transformation - some just need a partner who knows ClickUp deeply to help them get more out of what they've already built.
What makes ZenPilot different from other ClickUp consultants?
Three things. First, we bring a proven methodology - not opinions, but a repeatable system refined across 3,100+ engagements. Second, we're proactive - we don't wait for you to identify problems, we surface recommendations based on patterns we've seen across thousands of teams. Third, we have deeper ClickUp expertise than anyone - we're ClickUp's #1 rated Solutions Partner for a reason.
Most consultants react to what you ask for. We bring a point of view on what you actually need.
What types of teams do you work with?
We work with agencies, professional services firms, nonprofits, and operations-heavy teams of 5 or more people. If your team runs projects and needs visibility into who's doing what, when, and whether you have capacity - we can help.
What happens on the first call?
It's a 30-minute conversation where we learn about your current setup, what's working, and what's not. We'll be honest about whether we're the right fit. If we are, we'll walk you through exactly how the process works and what to expect. No pressure, no sales pitch - just clarity on whether this makes sense for your team.
Your ClickUp should run your business - not the other way around.
Book a call. We'll show you exactly what's broken, how to fix it, and whether The Blueprint is the right fit.
30-minute call · No obligation · We'll be honest if we're not the right fit