Know Exactly What to Work On
Every Day
We build a ClickUp system your team members actually want to use - with crystal-clear daily task lists, SOPs embedded where the work happens, and fewer interruptions so they can focus on doing great work.
Our team is more efficient, productive, and healthierKyle Harms, Digital Hot Sauce
We're now setting better expectations and passing work across teamsMatthew McIver, Commence Studio
Productivity up 400%, revenue up 25%Shayla Pearson, Seaworthy Strategy
It was the roadmap to our future successGeorge B. Thomas, Sidekick Strategies
One of the best investments we've made as a businessRebecca Nash, Beam Content
Among the best business decisions we made this yearArianne Foulks, Aeolidia
We didn't realize we went up 300% in the work we were doingEmily Turi, Wingspan Marketing
Got us all rowing in the same directionAllison Gibbs, Gravity Global
★★★★★ ClickUp's Highest-Rated Solutions Partner
Trusted by 3,100+ productive teams
Sound Familiar?
Your team is doing great work but fighting a system that makes everything harder.
Unclear priorities - multiple lists and tools with no single source of truth for what to work on today.
SOPs and context live in docs nobody can find - every task requires hunting for the right information.
Constant interruptions for status updates and "where is this?" - instead of time to actually do the work.
The system is too complicated, so half the team doesn't use it - which makes it worse for everyone.
The problem isn't your team. It's that your tools were never set up to help the people doing the work.
Configured for real work, not out-of-the-box defaults
Documented, repeatable, and embedded where the work happens
The daily behaviors that make the system stick long-term
Until all three work together, your team will keep fighting the system instead of doing great work. That's what ZenPilot fixes.
ClickUp for Individual Contributors - The Ultimate Guide
Watch Jeff walk through exactly how we set up ClickUp for individual contributors - clear daily task lists, embedded SOPs, and the views that help your team focus on doing great work without the noise.
See how the Blueprint designs this for youThe Clarity and Focus Your Team Has Been Missing
Here's what individual contributors get when your ClickUp system is designed right.
Crystal-clear daily task list
Every team member knows exactly what to work on today - no more guessing, no more asking their manager what's most important.
SOPs embedded in the workflow
Processes and context live inside the task where they're needed, not buried in a doc nobody can find.
Fewer interruptions and meetings
When information is visible in the system, status questions answer themselves. Less pinging, more doing.
A system that's actually easy to use
Simple enough that the whole team adopts it - because a system nobody uses helps nobody.
Faster onboarding for new hires
Templates and embedded SOPs mean new team members get up to speed faster and with less hand-holding.
Less context-switching between tools
One place for tasks, context, and communication. Fewer tabs, fewer tools, more flow.
Our Proven Three-Step Process
Follow our proven playbook to cancel the chaos and replace it with clarity.
Blueprint
We'll dig into your systems, processes, and project management to uncover the hidden operational bottlenecks. Then, we'll design a custom project management blueprint with the ClickUp hierarchy, integrations, and processes you need to make your team an incredibly efficient, well-oiled machine.
Implementation
We'll turn your Blueprint into a ClickUp workspace tailored to your needs. After the main system is in place, we'll work with you to turn your entire business into plug-and-play, reusable ClickUp templates that make creating and managing work simple and stress-free. And finally, we'll train and certify your team.
Optimize
We'll continue to help you leverage the full power of your system for ongoing optimization and continuous improvement. Advanced automations, workflow enhancements, and custom solutions to further improve team productivity and performance.
It Starts With the Blueprint
A 4-week design phase where we map out exactly how your ClickUp should work - your hierarchy, task structure, automations, and embedded SOPs. You walk away with total clarity on what to build and why.
The real game changer of working with ZenPilot was the visibility it gave us into our whole business. ZenPilot is hands down one of the best investments we've made as a business.
Rebecca Nash — Director of Operations, Beam Content Thanks to ZenPilot, the company has increased their overall productivity by 400% and revenue acquisition by 25%.
Shayla Pearson — CEO, Seaworthy Strategy Working with ZenPilot has been extremely eye-opening. We're creating a structure of consistency that makes it easy for anyone - an account manager, a tax manager, someone on the executive team - to see exactly where things stand with any client.
Jacob Goodson — COO, Clever Profits 
"Since becoming our first partner in 2018, ZenPilot has stood out as the go-to solution for teams who want to get the most out of ClickUp. Their commitment to truly solving for the customer is perfectly aligned with our mission at ClickUp, and it shows up in their results."
Zeb Evans · Founder & CEO, ClickUp
Is This Right for You?
Being transparent about who this is for saves everyone's time.
Good fit
- Team member or IC who wants a better daily workflow
- Running on ClickUp or committed to it
- Want clarity on priorities without asking your manager
- Tired of hunting for SOPs and context
- Ready for a system that helps instead of hinders
Not the right fit
- Solo operator with no team
- Looking for a quick fix, not a real operational change
- Not on ClickUp and not open to it
Not sure if the full engagement is right for your situation? Send us a message - we may have a different way of working that fits better.
See how ClickUp works for: Leadership · Project Managers · Team Leads · Account Managers · Client Experience · Marketing Teams
Common Questions
Will this actually be easier to use than our current setup?
Yes - that's the whole point. Most ClickUp workspaces get built for the person who set them up, not the people doing the work every day. The Blueprint phase is specifically designed to understand how your team actually works, and we build a system that fits that workflow. Simpler structure, clearer task lists, and SOPs embedded right where you need them.
Do we need to already be using ClickUp?
No. We work with teams brand new to ClickUp and those that have been using it for years. Whether you're migrating from another tool or fixing a broken workspace, the process adapts to wherever you are.
How long does this take?
Most teams are fully operational in 60 to 90 days, depending on complexity.
How much does it cost?
The Blueprint starts at $5,000. Most project-based implementations fall between $15,000 and $25,000. Think of it as the equivalent of a part-time hire for a few months, except you get a team that's done this with 3,100+ clients.
What if we've already tried and it failed?
That's one of the most common situations we see. Most teams that come to us have already tried once or twice. The Blueprint identifies what went wrong and designs a system that fits how your team actually works, so adoption sticks this time.
Does ZenPilot really offer guaranteed results?
Yes. ZenPilot is the only ClickUp solutions partner that offers a 100% money-back guarantee on the Blueprint process.
Here's how it works: if we reach the end of the Blueprint and you don\'t believe in the solution we\'ve designed to get you clarity, you get a full refund. No fine print.
We're confident enough in our process to carry all the risk. After 3,100+ engagements, we know what works - and we're willing to put our money behind it. You won't find another ClickUp partner willing to do that.
Stop Guessing.
Start Doing Your Best Work.
Book a call and we'll walk through your situation and show you exactly what's possible.